ProShop SoftwareProShop Software

ProShop cloud ERP is a revolutionary and completely unique approach to Estimatemanufacturing software. It is more than ERP software. It is more than MES and QMS software. It’s an innovative new way to manage every aspect of your front office and shop floor better than anything on the market. Our list of modules is one of the most complete on the market. We typically replace 3-5 other software systems with ProShop. But it’s not just about our features! Our usability and modern web-based navigation is taking the machine shop ERP world by storm! What is unique is how ProShop works. It links every corner of your company to all the others in a powerful but simple way so you can make the best decisions about how to run your business. Developed over the course of nearly 20 years on the shop floor of a CNC machine shop, ProShop was built by a manufacturer for manufacturers. We understand manufacturing better than any other vendor of Shop Management Software and our products help manage your complex business better than any other product out there. We’ve walked in your shoes and it’s our passion to improve manufacturing.

Browse through our list of ERP, QMS and MES Modules and features below to learn more about ProShop.

ERP Modules

The estimates module allows you to quickly create detailed cost and time estimates for parts or assemblies – either from scratch or our Rapid Estimate Template system. You can create any process flow for the part you are estimating, including labor time for set-up and cycle time, out-of-pocket costs for raw materials, BOM items, and out-of-plant processes. You can specify vendors and attach quotes for materials, specify lead times, markup amounts or percentages, include detailed notes about operations and processes, etc. You can completely customize direct labor rates for every process, modify overhead burden rates, profit margins, sales commissions, etc. When your estimate is finalized and you’re ready to send a quote to the customer, with a single click you can generate a quote to email. All estimates include a list of all quotes on which that estimate has been included.

Once estimates are finalized, with a click you can generate a quote to send to a customer. Two options exist for formatting Quotes, having a separate line item for any non-recurring costs in the form of an NRE, or dividing the NRE costs into the unit price of each of the quantities you are quoting.

If quoting a larger package of parts, a shopping cart is used to combine multiple estimates to create a quote with multiple part numbers. Any common notes, or terms that were applicable to each Estimate will be combined in notes section of the quote and any unique notes or terms will be individually identified by part number on the quote. From any quote, a PDF can be generated to email to a client. If a client submits an order based on a quote, with a single click that quote may be turned into a Customer Purchase Order.

This module tracks every customer order with information about prices, delivery dates, Work Order numbers, First Article Inspection (FAI) requirements, etc. When a customer sends you a purchase order based on a quotation that was sent to them, you can quickly and easily turn that quotation into a Customer PO with one click. POs may be created by entering the part numbers, prices, delivery dates, etc. for each line item. Delivery locations are fed from the Customer Contact page as are credit terms, primary contact, shipping and quality requirements, etc. Fully ISO 9000 and AS9100D compliant contract review functionality is built right into Customer POs as well, allowing you to quickly and easily confirm POs without ever printing a single piece of paper.
Customer Purchase Order
This is where you keep track of anyone you communicate with outside the company. All customers, vendors, and other types of contacts are managed here. For customers, you can include any number of individuals with their emails, phone numbers, notes, etc. All customer quality requirements, shipping addresses, credit terms, receiving hours, or any other information needed is tracked and managed here. This page also offers quick links to that customer’s Work Orders, Purchase Orders, historic profit numbers, on-time delivery, customer satisfaction survey results, and more. It is also the location for accessing any company level documents such as workmanship standards, cosmetic requirements or any other documents referenced by the company. For vendors, you can manage all their processes, lot charges, audit results, hours, delivery transit times, employee contacts and more.
Contact Module

The Parts module is where all part specific work instructions, quality templates, shop routings, and more are kept. Media-rich and visual work instructions including text, photos, and videos help guide employees to hit set-up and run targets and helps to eliminate tribal knowledge on the shop floor. The latest revision of all work instructions is maintained in the parts module and all historic work instructions are kept in the Parts Archive module. If you want to know exactly what the work instructions were from a Work Order 5 years ago, you can see that with 3 mouse clicks. The latest digitally approved drawing revision is accessible from the Parts module. From the Parts module, you can look up every part you have ever made for any customer, including showing a list with thumbnail pictures next to every part number. You can also see a list of all the currently active, in-process and completed Work Orders for any part number. Creation of Parts also triggers PDM functionality, automatically generating predefined folder structures on company file servers to manage all external documents not held within ProShop such as drawings, CAM data, photos, G-Code, etc.

CAM users will enjoy the ability to embed simulation videos into work instructions and link directly to set-up sheets from their CAM system. Reducing machine set-up time has never been easier.

Work Orders (WO) offer complete documentation of all current and past jobs with just a few clicks. Find out up-to-the-minute status of all the jobs in your shop and link to information such as how many labor hours of time have been tracked, dollars spent out-of-pocket, how many parts are finished through what stage, where out-of-plant parts are at and when they will be back. Links to Part level visual work instructions are instantly accessible as are digital sign-offs on every process step which will tell you exactly what date, time and User signed off on any step. Work Orders also have a configurable built-in checklist system which can dramatically reduce errors, and speed up set-up times.

You can also link directly to records including First Article Inspection (FAIR), In-Process QC (IPQC), delivery records, raw material certs, BOM items, links to time tracking for all direct labor performed, complete historical profit and loss information and much more. Any NCRs generated during set-up or running of the WO will trigger instant alerts to leads and QA staff to offer support. The WO module in conjunction with the Purchasing, COTS and Inventory modules is the foundation of all the traceability tracking. Every component in a multi-level BOM, including all raw material and outside processing is 100% traceable and can be found with just a few mouse clicks. At Final Inspection, a single mouse click of the upper level assembly will collate and bring forward every related cert, and audit the FAI results, for preparing into the complete document package saving hours of time every day.

ProShop has powerful Job Costing functionality built-in. As soon as any dollars are spent on a Work Order, or any time tracking is recorded, ProShop will start to tell you how much cost has been incurred on that Work Order and how much progress you’ve made against the production targets. As the job progresses, more costing detail is automatically added, enabling you to get a picture of how the job is going from a time and dollars budget perspective. This gives time to do something about it, if it’s not going how you’d like.

When a Work Order ships, finalized costing data is instantly available and automatically propagates several of the dashboards so users can see the data – the good and the bad. It’s pushed out so you don’t have to search for it and you can’t hide from it. Links are also available to see the entire costing history of any part number and all Work Orders performed on that part number, including detailed information of all dollars and time spent. This gives users the ability to see if a part’s profit history is going in the right direction – the information to make the right decisions for your company.

Knowing the status of your jobs and if you will be on time is hard! To do it well, you need to have up-to-the-minute status of jobs currently on the machines and if you have everything needed for jobs about to hit the machine. How will the delivery date be affected if you are down for unplanned repairs or maintenance? These complex challenges are what ProShop scheduling was designed to easily manage. ProShop scheduling is a finite capacity system, showing you in real-time, the exact number of hours left on all jobs currently on Workcells and when they will finish based on your shift schedule. It tells you if you will be on time with your jobs and even forecasts if you will be on time for all future jobs based on your scheduled hours and available staff. Advanced scheduling analytics calculate dates Work Orders need to leave to ship to the customer or out-of-plant processes and when they need to return for any additional processes before shipping to the customer based on many factors. Color coding of Work Orders on the Schedule indicate if all required actions have been completed before a Work Order can be successfully set-up on a machine, including all planning, programming, raw materials received, cutting tools in stock, fixtures pulled and ready. These checklists are fully customizable by customers. This functionality allows for the minimum spindle downtime between jobs.

With ProShop you can issue POs to your vendors directly from the Purchasing Dashboard which displays live purchasing requirements from planning for all active Work Orders based on need date and commodity type. You can see all outstanding POs, late orders, and time sensitive orders. Purchase orders are typically initiated using a shopping cart system which collates all the purchasing requirements of active work orders and then is assigned to a vendor for ordering. Upon receipt, all certs for purchased items are scanned and attached to each line item, setting the stage for easy retrieval of certs as described in the WO module.

Robust inventory management is built into the Parts and COTS modules. See at a glance how much inventory you have in your company, the value and where it is located. See every movement in and out of inventory for full traceability.

From any part number or assembly, you can see exactly which Work Order it was created on. You can also look back in history for any job that was shipped from inventory and see a full traceable history of where every component came from. All inventory includes a full cost accounting of how much the original cost was, and what the discounted value currently is.

COTS stands for Components Off The Shelf. It is where all non-custom items such as fasteners, fluids, materials, consumables and hardware are handled. COTS items can be added to any BOM on the Part and Work Order modules. COTS may have multiple approved vendors with pricing, lead times, EDP numbers, etc.

The COTS module is tied into WO and Purchasing modules and tracks all incoming orders and outgoing usage of items including economic batch size, safety stock, costs, inventory quantity and value. Full traceability for all COTS items is handled without any extra work by purchasing or manufacturing staff, allowing for certifications to automatically flow into document packages when jobs are shipped.

All employees who use ProShop are assigned as a User. The User page gives HR and management a place to record important information about employees including employment information, benefit summary, contact information and more. Approved managers can also find direct links to all time tracking and clock punches, effectiveness, training records, positions held, quality performance such as NCRs, CARs, PARs and more. Employees can also see where in the Org Chart they belong and what training they are in need of.

Access levels to ProShop modules, fields and information is tightly controlled for all users so very finite control is available to allow employees just the right amount of access to data.

ProShop has a built-in time clock for punching in and out of work. A very fast interface allows any user to clock in or out from any device quickly using a password. Employees and managers can very easily see current and historic clock punches for any time frame. A system for missed punches allows managers to review and approve when an employee forgets to punch at the correct time. Managers are also alerted to any anomalies. Combining Time Clock and Time Tracking data automatically generates Effectiveness data for managers. All time clock data can be easily exported into accounting packages such as QuickBooks, Sage, or 3rd party processors for payroll.

The Messaging system is critical for intra-company communications. It is used as a replacement for email for many companies. This thread based system allows conversations between any groups of users with direct links to the applicable page in ProShop. Users can subscribe or unsubscribe from conversations as needed. ProShop can also issue automated messages, alerting users and managers of myriad important alerts such as when NCRs are created, when Time Tracking is over the target by a determined percentage, when Equipment is nearing its calibration or maintenance due dates, when documents are ready for review and approvals, and many more. Because the messaging system is part of the company database, all communications will be permanently recorded, making research on past communication much more simple than with email.

Dashboards are a critical tool to monitor the performance of the company and individual departments at all levels of the company. They are the tools that guide hourly and daily decision making on the shop floor and in the office as well as the tools that help make strategic decisions.

With over 25 unique Dashboards for customer service, planning, shipping, inspection, receiving, sales, finance, and much more, every department and manager is continuously being updated in real time by all users who are working within ProShop. Users can see the pulse of the entire company and what needs action next. The dashboard system was designed by real users from each department in a company, so the data you get will be relevant to the job at hand. Dashboards can also be modified for specific needs for each client.

ProShop has powerful reporting and query and reporting functionality, allowing cross-module and multi-level reports to be generated. Many reports and dashboards are automatically generated and always live, so you can see them at any time without having to run a report. The more accessible the data is, the more likely it is you will see it and take action on it.

Any query can be saved for individual or global company use in the future. All query results are displayed in powerful data tables, allowing instant manipulation, sorting, filtering and exporting. Third party reporting software is unnecessary, reducing cost and complexity.

ProShop Intro Video

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